Operations Associate

C4Q seeks an Operations Associate who will play a critical role in the functioning and structuring of our organization to support growth. The Operations Associate will be a key team member in coordinating and managing C4Q's organizational systems and functions, including finance, human resources, technology, and administration. The Operations Associate will work closely with the Executive Director, Chief Operating Officer, and Director of Finance in setting up organizational systems and processes, and will be responsible for the organization's day-to-day operations. The ideal candidate is a forward-thinking and ambitious individual who gets excited about organizational processes that spur growth, and this role offers a valuable opportunity to gain experience and skills in a variety of functional areas of nonprofit management.

 

Responsibilities

Operations and Office Management

  • Provide administrative and operational support to ensure that the organization runs smoothly
  • Assist ED and COO in development of the systems and internal processes of a growing organization
  • Ensure general office upkeep, including maintenance of office equipment and space
  • Manage office space to support tech event and activities
  • Oversee inventory of supplies, including purchasing
  • Oversee inventory of files, both physical and digital
  • Ensure appropriate maintenance of all technology and support staff in their technology needs
  • Coordinate and arrange logistics and materials for internal company meetings, team off-sites, and Board of Director meetings

Financial Management

Under the supervision of the Director of Finance,

  • Assist in maintaining accurate records in Quickbooks
  • Manage day-to-day account transitions including accounts receivable, accounts payable, cash transactions, and donation processing
  • Support the annual audit
  • Support C4Q's annual budgeting and planning process

Human Resources

  • Manage recruitment and hiring flow
  • Process and maintain new hire paperwork

 

Qualifications

  • 1-2 years of professional work experience
  • Ability to manage multiple projects and deadlines
  • Strong detail orientation and organizational skills
  • Ability to communicate precisely and effectively, both verbally and in written form
  • Ability to work with limited supervision
  • Strong mission and values alignment with C4Q, and interest in technology
  • Forward-thinking and able to think across different disciplines
  • Strong quantitative and problem-solving skills and skill working with data sets
  • Strong work ethic

 

We offer a competitive salary, health, dental, and vision benefits.

Interested?

 
C4Q works with leading business and philanthropic organizations to build an innovative, inclusive, and diverse Queens tech community.